NYSSPA Board Elections

NYSSPA 2020 Board Elections: Candidate Information and Dates


  • Deadline for membership voting eligibility: Tuesday, March 3, 2020
  • Declaration of candidacy and receipt of campaign materials: April 2, 2020
  • Platform statements posted to NYSSPA website and e-ballots sent to eligible voting members: April 23, 2020
  • Last day to cast an e-ballot: May 7, 2020, 11:59 pm ET
  • Election results finalized and reported: May 12, 2020 (2nd Tuesday in May)
  • Deadline to challenge elections results: May 26, 2020
  • New Board of Directors Term Start Date: July 1, 2020

Declare Your Candidacy 

  1. Read this page to view the open Board and HOD positions, plus the criteria that candidates must meet in order qualify for election. 
  2. Complete this Declaration of Candidacy Form - All candidates MUST submit this web form. Emails will not be accepted. 
  3. Platform Statement - When you complete the Declaration of Candidacy Form, you will be required to upload a head shot and a 1-2 paragraph platform statement. Please keep platform statements to 1-2 paragraphs, which is about a 1/2 page, single spaced. Statements exceeding this will not be posted. 


Running for Multiple Positions?
 If you are declaring for multiple positions, (i.e. Secretary and HOD) you only need to complete form once. You can select multiple positions on the form and include both Platform Statements in the file upload.

Complete Your Declaration of Candidacy Form


2020 Open Positions

  • President-Elect: Three-year term, serving one year each as president-elect, president and immediate past president. 
  • Vice President & Chief Delegate: One-year term
  • Secretary: Two-year term
  • NYC District Director: Two-year term
  • Long Island District Director: Two-year term
  • Western NY District Director: Two-year term
  • Student Director (Two positions, plus one alternate): One-year term
  • Delegate for the AAPA HOD: One-year term (Currently 12 seats with final apportionment established annually by the AAPA.) 

E-Ballot Process

On April 23, 2020, eligible NYSSPA voters will be emailed an official NYSSPA elections ballot. The email will come from NYSSPA through Survey Monkey. You will have until 11:59 pm ET on May 7, 2020, to cast your e-ballot from the email that you received.

Your e-ballot will be unique to you. Only one ballot may be cast from the email that you will receive. Once a ballot is cast from your link, the link becomes invalid. Your vote, as always, will remain confidential.

What to do if you don’t receive an e-ballot on April 23, 2020:

  1. Check your email spam, junk or promotions folders. The ballot will be sent to the primary email address associated with your NYSSPA account. The email will contain NYSSPA’s name but will come through Survey Monkey.
  2. If you still do not have a ballot, please contact Suzanne Fedie. All ballot inquires will be followed up with beginning Monday, April 27, 2020, and through the election deadline.

Voter Eligibility  

  • Your ballot will contain only the candidates that you are eligible to vote for.
  • Must be a current NYSSPA member prior to March 3, 2020
  • Fellow Members may vote for:
    • President-Elect
    • Vice President/Chief Delegate
    • Secretary
    • District Director – If your District Director is up for election, your ballot will contain only the candidate(s) for that region. 
    • Delegates to the AAPA HOD
  • Affiliate Members may vote for:
    • President-Elect
    • Secretary 
    • District Director - If your District Director is up for election, your ballot will contain only the candidate(s) for that particular region.
  • PA Student Members may vote for:
    • Student Directors

Board Officer Requirements

  • A candidate for officer must be a Fellow member of NYSSPA and must demonstrate two years of active involvement within the AAPA or NYSSPA by serving on the Board, a committee, task force, AAPA HOD, or other such activity as approved by the Board within the past three years.
  • A person elected to the position of President-Elect is ineligible to run for the position of President-Elect for a period no less than five years.
  • Board Officer positions require a significant commitment of personal time, occasionally during the business day. Those declaring for a Board position should ensure they have the support of their family and employer  

President-Elect – Year one of the three-year term
The President-Elect is the beginning stage in a three-year term, consisting of the officer serving one year each in the position of president-elect, president and past president. The President-Elect will work closely with the President to prepare for the potion 

  • The President-Elect shall preside at meetings of the society in the absence of the President and the Vice President.
  • Provide articles for the newsletter.
  • Prepare quarterly and annual board reports.
  • Review the NYSSPA handbook and important Society documents annually.
  • Work closely with the Student Affairs Committee.
  • Prepare a calendar for their upcoming presidential year
  • Develop a nominations list of qualified committee chairs for review and approval by the Board of Directors by the April meeting prior to becoming president. 


President – Year two of the three-year term
The President shall preside at all Board meetings, general membership meetings and Executive Committee meetings.

  • Schedule board meetings and work with the Executive Director to develop the meeting agendas.
  • Provide a column/article for each newsletter.
  • Prepare quarterly and annual board report.
  • Prepare an organizational chart which specifies Board liaisons to each NYSSPA committee.
  • Prepare a calendar for the year which includes any proposed in-person meetings of the Board of Directors. 
  • Review the NYSSPA handbook and important Society documents annually.
  • Appoint committee chairpersons upon board approval.
  • Attend or send a representative to AAPA board meetings and NE Regional meetings.
  • Provide testimony as appropriate at hearings on behalf of the Society.
  • Review reports from all of the NYSSPA liaisons and representatives.
  • Receive $200 compensation daily for salary lost from employment, if requested, while on official NYSSPA business.
  • Reimbursement shall be available for the following:
    • Court testimony on behalf of the Society
    • Legislative testimony on behalf of the Society
    • The Board must approve all other circumstances

Immediate Past-President - Year three of the three-year term

  • The Immediate Past President shall assist with the orientation of new Board members and committee chairs and shall assist with communication and liaison between NYSSPA and other organizations.
  • Review Handbook and important documents.
  • Assist with leadership development by providing forums, workshops, and mentoring experiences
  • Continue liaison with various professional organizations and maintain initiatives in developing new liaisons i.e., personal contacts, professional assemblies, conferences.
  • Review the list of liaison relationships and recommend amendments to the board of directors
  • Work closely with the public education committee to maintain current information and research materials pertinent to the proactive utilization of PAs.

Vice President & Chief Delegate - One-year term

  • The Vice President shall preside at all meetings in the absence of the President.
  • Shall succeed to the office of President should that office become vacant for any reason.
  • Review handbook and important documents.
  • The Chief Delegate shall lead the society's delegation to the AAPA HOD.
  • Call and chair delegate meetings as necessary.
  • Attend regional meetings as required.
  • Submit resolutions to the AAPA in compliance with HOD policies.
  • Present NYS resolutions to the NYSSPA Board for approval.
  • Submit resolutions to the AAPA in the whereas and resolved format and must otherwise conform to AAPA HOD policies.
  • Communicate important information pertaining to the AAPA HOD to the general membership and the Board of directors.
  • Submit quarterly and annual reports to the board on AAPA HOD activities.
  • Prepare newsletter articles.
  • The Chief Delegate shall serve one (1) additional year as delegate following his/her final year as Chief Delegate.

Secretary - Two-year term 

  • The Secretary shall completely and accurately record the proceedings of every board meeting, general membership meeting and executive committee meeting.
  • Shall prepare the minutes according to the format outlined in Sturgis
  • Copies of motion forms, tapes, notes etc., should be maintained intact until final approval of the minutes by the NYSSPA Board.
    • All motions require numbers to include the numerical order, month and year.
    • Unapproved minutes are to be prepared within 30 days following that meeting, forwarded to the NYSSPA Executive Director and President for review and are to be distributed 30 days prior to the next meeting.
  • Collect and collate all reports from NYSSPA liaisons and representatives.
  • Responsible for the maintenance of copies of all minutes and other important documents at the society's office and shall review the handbook and Society's documents annually.
  • Provide a synopsis of board actions for the newsletter.
  • Responsible for notification of all board members and the membership of the society of all board of director meetings and general membership meetings. This can be accomplished via the yearly calendar, the newsletter or via executive director routine board member/committee chair/membership mailings.
  • Shall comply with all AAPA re charter procedures and prepare the annual report form to the AAPA within 30 days after election of the Board or change in the Board composition.
  • The secretary shall maintain a current address listing of all board members and committee chairs the list may be published in the Newsletter.

District Director Requirements - Two-year term

  •  A candidate for District Director must be a Fellow member or Affiliate member of NYSSPA.
  • Must live or work within the district they wish to represent.
  • Demonstrate one year of active involvement within AAPA or NYSSPA by serving on a committee, task force, AAPA HOD, in a student society, or other such activity approved by the NYSSPA Board within the past two years.
  • Attend all Board of Director meetings, Board finance and management meetings, the NYSSPA annual membership meeting and other meetings as required.
  • Act as liaison to NYSSPA committees and the geographic districts of the State.
  • Prepare written communication to the membership via the NYSSPA News at least annually.
  • Seek members from their district to serve on NYSSPA standing committees. 

Student Director Requirements - One-year term (2 positions, plus 1 alternate)

  • A candidate for Student Director must be in a Board-approved New York State PA program and a PA Student member of NYSSPA.
  • Attend all board of Director meetings, Board finance and management meetings, the NYSSPA annual membership meeting and other meetings as required.
  • Act as liaison to NYSSPA committees and the geographic districts of the State.
  • Prepare written communication to the membership via the NYSSPA News at least annually.
  • Outreach to New York PA program student societies and organizations.

Delegate to the AAPA HOD Requirements 
One-year term

  • Must be a Fellow member of NYSSPA.
  • The delegates shall be responsible for representing the Society at the AAPA HOD.
  • Attend meetings as called by the Chief Delegate.
  • Participate in reference committees.
  • Be familiar with items for discussion at the AAPA HOD.
  • Be present at all sessions of the AAPA HOD excused only with the permission of the Chief Delegate.

Contact

NYSSPA

P: 917-679-4005
E: info@nysspa.org

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