2020 Annual NYSSPA Conference Poster Competition

2020 Annual NYSSPA Conference Poster Competition Guidelines and Submission Portal


Submit your poster abstract for the opportunity to showcase your research at NYSSPA 2020! Submitting a poster abstract will allow you to be a part of this not-to-be-missed CME session, and give you a competitive edge in your career through educating other PA colleagues and sharing your discoveries.


Attendance and Authorship Policy:

The 2020 poster session will be available to all conference participants to view, and posters will remain on display throughout the duration of the virtual conference.

PAs, PA faculty and PA students are encouraged to submit poster abstracts. Authors of accepted posters are required to submit the pre-recorded presentation of their research and poster prior to the conference for judging.

 

  1. All poster abstracts must be submitted by a first author (if there are multiple authors on a project) who is a PA or PA student and an active member of NYSSPA.
  2. If your poster includes more than one author, at least one of the pre-recorded presenters must be a PA or PA student and a current member of NYSSPA. 
  3. Each of the authors on a project must be able to claim authorship in the project. Authorship is defined as substantial participation, which includes involvement in the conception and design, or analysis and interpretation of data, drafting the article or revising it critically for important intellectual content and final approval of the version to be published. An individual cannot claim authorship if they only provided encouragement, physical facilities, financial support, critiques or editorial contributions.
  4. Poster abstract authors must disclose any known or potential conflicts of interest. Any source of funding must be disclosed at the time of submission.
  5. Expenses associated with the submission, preparation and presentation of posters is the responsibility of the presenter including the required registration fee for attendance at the Annual Conference. 


 

Abstract General Information:

Authors must submit abstracts by August 28, 2020, 11:59 p.m. EST.  Abstracts received after this deadline will not be accepted. Research or projects presented within the past year at another organization's poster session are allowed. 

Selection for participation in the poster session will be based on quality, clarity and adherence to the guidelines. Selected authors will be notified beginning September 18, 2020. The submitting author will be notified of the final results. Further information regarding the digital poster and video presentation submission will be provided in the communication.

You may submit an abstract for a poster in any of the following categories:

  • original research
  • case study or clinical reports
  • educational research
  • curricular innovations
  • professional outreach & advocacy (for projects/ programs promoting the profession or serving communities in ways not particularly clinical or necessarily research-based)

Abstract Format Guidelines:

  • Abstract titles should be brief and clearly indicate the content of the abstract. Capitalize the first letter of each word, except prepositions. No abbreviations should be used in the title. The abstract text should not exceed 500 words (not including the title and author information).
  • Abstracts may be submitted following either AMA or APA format. Special or unusual abbreviations should be placed in parentheses after the full word appears the first time. Arabic numerals should be used to indicate numbers, except when used in the beginning of a paragraph. Non-proprietary (generic) names of drugs should be used.
  • Do not include tables, graphs, algorithms, pictures or references in the abstract. Abstracts that include tables, graphs, algorithms, pictures or references will not be accepted. Accepted abstracts will be printed as submitted.
  • Abstracts should be edited and carefully reviewed prior to submission. A common reason abstracts are not accepted is significant typographical or grammatical errors. Changes to abstracts will not be accepted after submission.

Poster Competition:

  1. Judging will occur virtually, prior to the conference.
  2. Each poster will be assigned a number which will be displayed in the digital access for judges and conference attendees.
  3. Posters will be judged in 3 categories: original research, educational research and professional advocacy and outreach.
  4. The winning posters in each category will be recognized with a certificate, and with an announcement at the Virtual Gala.
  5. The 3 winning posters will also be recognized at the beginning of Medical Jeopardy and authors will have the opportunity to present their poster in a brief live virtual session prior to the commencement of Medical Jeopardy.

Abstract Categories and Specific Guidelines:

Original Research Abstracts
Original research abstracts should be informative and include the following sections:

  • Purpose: A brief statement explaining why the research was conducted, preferably limited to one sentence.

  • Method: Materials, methodology and any analytical procedures applied, preferably limited to two sentences. Results: Should be presented in sufficient detail to support the conclusions. (It is inadequate to state: "The results will be discussed," or "The data will be presented".)

  • Conclusions: The author's opinion about the meaning of the study.

Educational Research
Educational abstract presentations are divided into the following categories:

  1. Educational Research: Original research conducted in PA education.

  2. Curricular Innovation: A descriptive poster about a new teaching method, learning opportunity or other innovative educational modality introduced into the clinical or didactic phase of a PA program.

Educational abstracts should clearly and completely describe the project. The format of the abstract should include a general description of the project objective(s), rationale, methodology, evaluation, results and conclusions. It is desirable to highlight objectives that are uniquely innovative, have impact on special populations or have value to other PA educators. Abstracts that highlight community-campus linkages especially those that improve the health of underserved and diverse populations are particularly valued.

Professional Outreach and Advocacy Abstracts
Professional outreach and advocacy abstract presentations are listed as follows:

  • Outreach and advocacy activities designed to serve a community or patient population.

  • Outreach and advocacy activities intended to promote the PA profession.

  • Outreach and advocacy activities designed to demonstrate innovation in delivery of patient care.

Professional outreach and advocacy abstracts should be informative and include the following sections:

  • Purpose: A brief statement explaining why the project or program was conducted.

  • Description: A description of the objectives and steps taken to achieve them.  Highlight aspects of the project that are innovative, sustainable, impact special populations or communities, build partnerships, add value to the PA profession and/or are particularly timely. Describe the plan to evaluate the success of the project or program.

  • Results: Should be presented in sufficient detail to support the conclusions. ( It is inadequate to state: "The results will be discussed".)

  • Conclusions: The author's opinion about the impact of the project or program.

Student Research Abstracts
Students may submit abstracts for consideration in the Student Research Gallery to include original research, clinical reports/case studies and previously presented posters. All student submissions must meet the following criteria:

  • Abstract submissions must be original work by PA student author(s), originating from research projects and/or assignments in PA education courses.

  • A faculty member must serve as one of the co-authors.

  • The primary and submitting authors with the exception of the faculty co-author must be students at the time of abstract submission.

  • Original research projects should be completed at the time of abstract submission; however, well-designed research studies will be considered without the completion of the Results or Conclusions sections. In this case, the selection will be based on the quality of the study design and the question(s) being asked. If available, the anticipated results and outcomes should be adequately addressed in the abstract.

  • Clinical reports/case studies highlighting unusual cases or innovative approaches to clinical problems/techniques and previously presented posters may be submitted for the Student Gallery. The information must originate from research projects or assignments in PA education courses.

  • Literature reviews will not be accepted.

Original research abstracts should be informative and include the following sections:

  • Purpose: A brief statement explaining why the research was conducted, preferably limited to one sentence.

  • Method: Materials, methodology and any analytical procedures applied, preferably limited to two sentences.

  • Results: Should be presented in sufficient detail to support the conclusions. (If results are not yet available, then anticipated results should be included.)

  • Conclusions: The author's opinion about the meaning of the study even if results are not yet available.


Poster Guidelines 

Posters will be judged in 3 categories: original research, education research and professional outreach and advocacy. The poster should have the title placed at the top with the author names and affiliations (optional) beneath it. We recommend lettering of at least one and a half inches high for easy readability. The title should match that submitted with the abstract. Click here for a sample layout.

The poster should also include a copy of the abstract and expanded sections of the purpose, methodology, results and conclusions as appropriate to the type of abstract. Use large enough fonts for subtitles and text so the poster can be read from an average computer screen. Avoid the use of script fonts that are difficult to read.

A popular technique is to produce a single sheet poster using Microsoft Office PowerPoint. All illustrations (graphs, pictures, figures, tables) should be large enough for easy observation. All figures and tables should have brief captions.

All submissions will be digital. Do not mail posters to the conference headquarters.


For 2020, we are proud to incorporate a brief pre-recorded presentation for each poster as part of the virtual conference

Video Submission Guidelines

Along with submitting a digital poster, authors are required to submit a video presentation of their research to be shared with judges and conference attendants. The video should be no longer than 10 minutes and can include video of the presenters and/or a brief recorded PowerPoint presentation summarizing your research. The purpose of this video submission is to complement the poster and explain the main points of the research.


Contact

NYSSPA

P: 917-679-4005
E: info@nysspa.org

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