2019 Annual NYSSPA Conference Poster Competition

NYSSPA CME Conference 2019

October 24-27, 2019 | Hilton Albany | 40 Lodge St., Albany, NY 12207


This year we are proud to incorporate live presentations for each poster as part of the NYSSPA CME Conference schedule. Posters will be judged in three categories: original research, education research and professional outreach and advocacy. Winners in each category will receive placement ribbons and be recognized at the Gala Dinner on Saturday, October 26, 2019.


Attendance Policy
Authors of accepted posters are required to present at their designated poster presentation time AND be present for poster display for discussion at the specified time during the CME Conference. The 2019 poster session will take place on Saturday, October 26, 2019, from 7:30 - 9:00 AM. Authors will receive specific presentation time slots with notification of acceptance. Posters will remain on display until noon. Authors are encouraged to provide additional representation throughout the day for the general conference attendees. If your poster includes more than one author, at least one of the presenters at the CME Conference must be a PA or PA student and a current member of NYSSPA.


Continuing Medical Education Eligibility
Poster session participation is eligible for Category II (Elective) CME toward National Commission on Certification Physician Assistants certificate maintenance. Category II (Elective) CME is earned on an hour-per-hour basis.


Abstract General Information

Authors must submit abstracts to the abstract portal by September 26, 2019 October 9, 2019, 11:59 p.m. EST.  Abstracts received after this deadline will not be accepted. 

Selection for participation in the poster session will be based on quality, clarity and adherence to the guidelines. Selected authors will be notified beginning October 3, 2019The submitting author will be notified of the results. Authors of accepted abstracts are required to make their own travel arrangements to present and discuss their poster at the Annual Conference.

PAs, PA faculty and PA students are encouraged to submit abstracts. Abstract submitters must disclose any known or potential conflicts of interest. Any source of funding must be disclosed at the time of submission. Accepted abstracts will be published as part of the Annual Conference program and on the NYSSPA website. Research or projects presented within the past year at another organization's poster session are allowed.

All abstracts must be submitted by a first author* (if there are multiple authors on a project) who is a PA or PA student and an active member of NYSSPA. Each of the authors on a project must be able to claim authorship in the project. Expenses associated with the submission, preparation and presentation of posters is the responsibility of the presenter. Presenters must pay the registration fee for attendance at the CME Conference.

*Authorship is defined as substantial participation, which includes involvement in the conception and design, or analysis and interpretation of data, drafting the article or revising it critically for important intellectual content and final approval of the version to be published. An individual cannot claim authorship if they only provided encouragement, physical facilities, financial support, critiques or editorial contributions.

Abstracts may be submitted following either AMA or APA format. Special or unusual abbreviations should be placed in parentheses after the full word appears the first time. Arabic numerals should be used to indicate numbers, except when used in the beginning of a paragraph. Non-proprietary (generic) names of drugs should be used.

Do not include tables, graphs, algorithms, pictures or references in the abstract. Abstracts that include tables, graphs, algorithms, pictures or references will not be accepted. Accepted abstracts will be printed as submitted.Changes to abstracts will not be accepted after submission. Abstracts should be edited and carefully reviewed prior to submission. A common reason abstracts are not accepted is significant typographical or grammatical errors.

Changes to abstracts will not be accepted after submission.


Abstract Categories and Specific Guidelines:


Original Research Abstracts

Original research abstracts should be informative and include the following sections:

  • Purpose: A brief statement explaining why the research was conducted, preferably limited to one sentence.

  • Method: Materials, methodology and any analytical procedures applied, preferably limited to two sentences.

  • Results: Should be presented in sufficient detail to support the conclusions. (It is inadequate to state: "The results will be discussed," or "The data will be presented."

  • Conclusions: The authors' opinion about the meaning of the study.

Educational Research Abstracts
Educational abstract presentations are divided into the following categories:

  1. Educational Research: Original research conducted in PA education

  2. Curricular Innovation: A descriptive poster about a new teaching method, learning opportunity or other innovative educational modality introduced into the clinical or didactic phase of a PA program.

Educational abstracts should clearly and completely describe the project. The format of the abstract should include a general description of the objective(s), rationale, methodology, evaluation, results and conclusions. It is desirable to highlight objectives that are uniquely innovative, have impact on special populations or have value to other PA educators. Abstracts that highlight community-campus linkages especially those that improve the health of underserved and diverse populations are particularly valued.

Professional Outreach and Advocacy Abstracts
Professional outreach and advocacy abstract presentations are listed as follows:

  • Outreach and advocacy activities designed to serve a community or patient population.

  • Outreach and advocacy activities intended to promote the PA profession.

  • Outreach and advocacy activities designed to demonstrate innovation in delivery of patient care.

Professional outreach and advocacy abstracts should be informative and include the following sections:

  • Purpose: A brief statement explaining why the project or program was conducted

  • Description: A description of the objectives and steps taken to achieve them.  Highlight aspects of the project that are innovative, impact special populations or communities, build partnerships, sustainable, add value to the PA profession and/or are particularly timely. Describe the plan to evaluate the success of the project or program.

  • Results: Should be presented in sufficient detail to support the conclusions. (It is inadequate to state: "The results will be discussed.")

  • Conclusions: The authors' opinion about the impact of the project or program.

Student Research Abstracts
Students may submit abstracts for consideration in the Student Research Gallery to include original research, clinical reports/case studies and previously presented posters. All student submissions must meet the following criteria:

  • Abstract submissions must be original work by PA student author(s), originating from research projects and/or assignments in physician assistant education courses.

  • A faculty member must serve as one of the co-authors.

  • The primary and submitting authors with the exception of the faculty co-author must be students at the time of abstract submission.

  • Original research projects should be completed at the time of abstract submission; however, well-designed research studies will be considered without the completion of the Results or Conclusions sections. In this case, the selection will be based on the quality of the study design and the question(s) being asked. If available, the anticipated results and outcomes should be adequately addressed in the abstract.

  • Clinical reports/case studies highlighting unusual cases or innovative approaches to clinical problems/techniques and previously presented posters may be submitted for the Student Gallery. The information must originate from research projects or assignments in physician assistant education courses.

  • Literature reviews will not be accepted.

Original research abstracts should be informative and include the following sections:

  • Purpose: A brief statement explaining why the research was conducted, preferably limited to one sentence.

  • Method: Materials, methodology and any analytical procedures applied, preferably limited to two sentences.

  • Results: Should be presented in sufficient detail to support the conclusions. (If results are not yet available, then anticipated results should be included.

  • Conclusions: The authors' opinion about the meaning of the study even if results are not yet available.


Poster Guidelines

The typical poster surface provided is approximately three feet by four feet, surrounded by a two inch metal border. The background is a neutral fabric. Poster presenters should provide Velcro® and push pins for mounting.

Click here for a sample layout. The poster should have the title placed at the top with the authors' names and affiliations (optional) beneath it. We recommend lettering of at least one and a half inches high for easy readability. The title should match that submitted with the abstract.

The poster should also include a copy of the abstract and expanded sections of the purpose, methodology, results and conclusions as appropriate to the type of abstract. Use large enough fonts for subtitles and text so the poster can be read from approximately two to three feet away. Avoid the use of script fonts that are difficult to read.

A popular technique is to produce a single sheet poster using Microsoft Office PowerPoint. When creating a single sheet, the dimensions of the poster should be less than three feet by four feet to account for the 2” metal border surrounding the poster surface and variations in its size.  All illustrations (graphs, pictures, figures, tables) should be large enough for easy observation. Matte finish on graphs or pictures gives better visibility due to reduction of glare. All figures and tables should have brief captions.

Authors are responsible for the transportation of their presentations. Roll poster materials in a large mailing tube or place in a large portfolio for travel to the Annual Conference. Do not mail posters to the conference headquarters.

POSTER COMPETITION

  • Each poster will be assigned a number which will be displayed at the bottom right-hand corner of the poster.
  • Posters will be judged in 3 categories: original research, educational research and professional advocacy and outreach.
  • The winning posters in each category will be recognized with a ribbon, and with certificates at the Gala Dinner.

Contact

NYSSPA

P: 917-679-4005
E: info@nysspa.org

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